Your next deadline
Sole trader, quarterly VAT · Different legal form or VAT regime
12 October
Bookkeeping for self-employed people and small BVs in Ninove.
We keep your books, file your VAT returns and lodge your annual accounts. You pay a fixed price each month and always know which date comes next.
My deadlines
Choose your legal form and your VAT regime. You then see every date of the next twelve months, and you can put them all in your calendar in one go.
Your situation
In your calendar
Works with Outlook, Google Calendar and the calendar on your iPhone. Returns whose day is not fixed yet are left out of the file.
11 dates in the next twelve months
October 2026
Advance payment VA3
Advance payment of personal income tax. Voluntary, but without advance payments you risk a tax surcharge (except in your first three years).
fixed rule
- Oct
Personal income tax return
For self-employed people with business income FPS Finance announces the day each spring. In 2026 it falls in October.
day announced each year
VAT return Q3
File through Intervat, pay by bank transfer, by the 25th of the month after the quarter.
fixed rule
December 2026
Advance payment VA4
Advance payment of personal income tax. Voluntary, but without advance payments you risk a tax surcharge (except in your first three years).
fixed rule
January 2027
VAT return Q4
File through Intervat, pay by bank transfer, by the 25th of the month after the quarter.
fixed rule
March 2027
Annual customer listing
Your Belgian VAT customers with more than € 250 turnover excl. VAT, through Intervat, by 31 March.
fixed rule
April 2027
Advance payment VA1
Advance payment of personal income tax. Voluntary, but without advance payments you risk a tax surcharge (except in your first three years).
fixed rule
VAT return Q1
File through Intervat, pay by bank transfer, by the 25th of the month after the quarter.
fixed rule
July 2027
Advance payment VA2
Advance payment of personal income tax. Voluntary, but without advance payments you risk a tax surcharge (except in your first three years).
fixed rule
VAT return Q2
File through Intervat, pay by bank transfer, by the 25th of the month after the quarter.
fixed rule
October 2027
Advance payment VA3
Advance payment of personal income tax. Voluntary, but without advance payments you risk a tax surcharge (except in your first three years).
fixed rule
An advance payment that falls on a weekend or public holiday moves to the next working day. For the VAT return, the customer listing and the annual accounts we show the legal day itself. If it falls on a weekend, check whether it moves; filing on that day is always on time.
Since 1 January 2026, invoices between Belgian VAT-registered businesses are structured e-invoices, sent through Peppol by default. There is no fixed date, so it is not in the list, but your bookkeeping software has to handle it.
Example dates based on the FPS Finance VAT calendar, the rules for advance payments and the annual customer listing, read on 30-09-2026. Your accountant confirms the dates for your file.
Packages
A fixed price per month. Next to each package we also say what it leaves out, so the bill at the end of the year holds no surprises.
| Package | Included | Not included | Price |
|---|---|---|---|
| Sole trader, VAT exempt | IncludedBookkeeping, the annual turnover report, personal income tax return. | Not includedPayroll, applying for a VAT number. | €45a month |
| Sole trader, quarterly VAT | IncludedBookkeeping, four VAT returns, customer listing, personal income tax return. | Not includedPayroll, EC sales list. | €85a month |
| BV, quarterly VAT | IncludedBookkeeping, VAT, annual accounts filed with the National Bank (NBB), corporate tax, minutes of the general meeting. | Not includedThe director's personal income tax (€150 a year), payroll. | €175a month |
| Financial plan for a new BV | IncludedThe plan the notary asks for at incorporation, with an opening balance sheet and a two-year forecast. | Not includedNotary fees and registration in the Crossroads Bank for Enterprises. | €750one-off |
Monthly instead of quarterly VAT: €25 a month extra.
Example prices, excluding VAT. If you employ staff we work alongside your payroll provider (sociaal secretariaat); that is quoted separately.
The office
A small office in the centre of Ninove, with a long table where you are welcome to sit down with your box of papers.
Our clients are self-employed people and small BVs from Ninove and its villages: Appelterre-Eichem, Aspelare, Denderwindeke, Lieferinge, Meerbeke, Nederhasselt, Neigem, Okegem, Outer, Pollare and Voorde. A hairdresser, a joiner, a physio, a webshop run from home.
You get one bookkeeper who knows your file and calls you by name. When they are on leave, a colleague takes over with the same notes.
- Meetings
- At the office, at your business or by video
- Languages
- Dutch and French, English when that is easier
- Paperwork
- Through a shared folder, by email or on paper at the desk
- Peppol
- We help you choose an access point that suits your software
How your month goes
With quarterly VAT this happens in the month after the quarter; with monthly VAT, every month.
- All month
You collect
You photograph an invoice or a till receipt with your phone and put it in the shared folder. E-invoices that arrive through Peppol we fetch ourselves.
- Around the 5th
We book
We process what came in and ask for what is missing, such as a receipt without a VAT number or an invoice in the wrong name.
- Before the 20th or 25th
We file
The VAT return goes in through Intervat. If the amount is not what you are used to, we ring you first.
- The same day
You pay
You get one message with the amount, the account number, the structured reference and the last day to pay.
Questions
What is Peppol and do I have to do anything?
Since 1 January 2026, Belgian VAT-registered businesses send each other their invoices as structured e-invoices, through the Peppol network by default. You need a Peppol access point for that. At the first meeting we check which one suits your bookkeeping software.
Can I send my invoices from my phone?
Yes. A photo or a PDF in the shared folder is enough. If an amount or a date is unreadable, we ask you.
What if I get a letter from the tax office?
Send us a photo of it the same day. We read the letter, note the deadline and tell you what needs to happen. If we can reply on your behalf, we do.
I already have an accountant. How does a switch work?
You sign an engagement letter with us and tell your current accountant you are leaving. We request the file from them. The easiest moment is the start of a new financial year or quarter.
Which dates are not in the calendar?
The exact day of the personal and corporate tax returns, because FPS Finance sets it each year. They do appear in the right month. Social security contributions and payroll withholding tax belong with your social insurance fund and your payroll provider.
Ninove
Ask for a first meeting
Dear business owner,
Tell us your legal form and how you file VAT. We then prepare the first meeting and you hear the price of your package straight away.
The first meeting takes half an hour and is free of charge. Feel free to bring your last VAT return or tax assessment.
Kind regards,
Cijferkade